Not just fill slots — understand your team.
CaseFlow encodes real scheduling rules that would otherwise live only in your charge nurse's head.
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Charge Nurse Rotation
Primary CN always gets shift 1 when she's working. When she's off, the backup automatically covers — and absorbs the extra day so the primary never exceeds her FTE cap.
- Primary always takes shift 1, no configuration needed
- Backup CN reserves one weekly slot for CN duty
- Missing CN coverage flagged with confidence penalty
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FTE-Aware Scheduling
Every staff member has a weekly day cap — 2, 3, 4, or 5 days. Vacation, sick days, and PST all count toward it. The engine never exceeds the cap when assigning floor shifts.
- Weekly limits enforced across the full 6-week schedule
- V and Sick reduce remaining shifts for that week
- PST days pre-assigned and counted before floor slots fill
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Doctor Acuity
Each doctor carries a Low, Medium, or High acuity rating. When a high-acuity doctor is scheduled, the engine automatically increases staff coverage — no manual adjustment needed.
- Acuity-driven nurse count calculated per day
- Doctor block schedule auto-populates each new schedule
- Color-coded doctor dots visible in the grid header
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Role-Specific Rules
Clinical techs always fill four fixed shifts (1, 3, 10, 11). Recovery-only techs are pinned to their shift. Contingent nurses only schedule on days they've flagged as available.
- Tech default shifts set once, applied every generated day
- Contingent "A" marks gate engine eligibility per day
- DL constraint blocks early shifts the following morning
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Cancel Rotation
When a nurse calls off, CaseFlow shows the top-three next-up candidates sorted by who has gone longest without a cancellation day. One click records the CX and automatically advances the rotation — no separate list to maintain.
- Fairness-first ordering across the full staff
- Auto-bump fires on every recorded CX cell save
- CN can override and pick any eligible nurse
Coming Soon
Schedules That Learn
As approved schedules accumulate, CaseFlow will analyze the adjustments your charge nurse makes schedule over schedule — and start anticipating them. The goal: a first draft that barely needs a second look.